Free delivery note template

About this document

A delivery note travels with the goods and tells whoever opens the box what should be inside. It is checked off on arrival, signed if the courier requires it, and kept by both sides as evidence of what actually turned up.

Prices are optional here and often left off deliberately — warehouse staff and end recipients do not always need to see what the buyer paid. The quantities are the point, so make them unambiguous.

What goes on a delivery note

• The words "Delivery note" and a unique number
• The date of despatch
• The order or invoice number the delivery relates to
• The delivery address, which is often not the billing address
• Every item and the quantity sent, with units
• Anything back-ordered or sent separately
• Space for a signature on receipt

This is general information, not tax or legal advice. Requirements differ by jurisdiction and by the kind of work you do — check with your own accountant or tax authority if anything is unclear.

Questions

Should a delivery note show prices?

Often not. Many suppliers leave prices off so that the person receiving the goods does not see commercial terms. Leave the rate blank and the line still shows the description and quantity.

What is the difference between a delivery note and a packing slip?

In practice very little, and the terms are used interchangeably. Both list what is in the shipment; a delivery note is more often the copy that gets signed.

Do I still need to send an invoice?

Yes. A delivery note records what was sent, not what is owed. The invoice is a separate document and can cover several deliveries.